PhD Business Solutions
"Là où les processus font sens..."
PheB, DMS at the heart of your budget process
Electronic Document Management is a set of techniques that facilitate the management of incoming, outgoing or circulating document flows within your company.
Searching for a document is ten times more expensive than producing it !
Scanning a document and wishing to process it only in its digital version seems an obvious alternative. This makes research easier and guarantees the company a more efficient and effective information system.
PheB integrates a powerful tool throughout its production and information processing chain that directly supports document management operations.
The EDM integrated into our PheB, Electronic Document Management solution offers many advantages
Distribute information immediately available to a set of users regardless of their location of activity
Minimize document traffic to avoid data loss
Contain in a single space a set of documents disseminated within an organization throughout the organization
Avoid the multiplication of documents to facilitate their updating
Secure storage and access to available documents
Simplify and Secure the backup of sensitive documents or essential to the organization of the company
on the basis of defined approval rights
Archiving and Storage
Search and Restitution
access rights management, locks
Electronic Document Management is both an organizational and cost reduction issue
While EDM is naturally associated with its own operating costs (infrastructure, training), it is mainly used to reduce various costs directly associated with the existence of paper documents
Maintenance of printing and reproduction equipment
Treatment of documents with a short lifespan (recycling, destruction),
Archiving of documents with a long lifespan.
Many documents are created or modified every day in the company.
In addition to these costs, it is essential to add documents from outside the company, manage all these documents, ensure their processing, ensure that they are routed to the right people...
All these tasks and processes can be titanic. DMS provides a centralized interface for retrieving any document.
If the procedures implemented are adapted, any document created or transiting through the organization goes through DMS for storage and indexing. The critical situation where the only copy of an important document was "lost" in an employee's holiday drawer is a thing of the past.
Thanks to the EDM integrated in the heart of the PheB solution, a dematerialized document is stored and its current processing status is known at any time.
A dematerialized document can also circulate more quickly than its paper support. Transfers during the creation or validation of a document become instantaneous.
The improvement of traceability and the fluidity of circulation of documents allows in itself gains in productivity. Finding a specific document or gathering the documents of a file is without comune faster measure
Full text search can help you find a document faster
Similar or related documents may be linked by DMS
Automatic filling of certain metadata prevents indexing and archiving errors
Electronic Document Management, Regulatory issues to meet legal constraints in terms of archiving
Legislation and regulations impose certain archiving constraints
Ensure the authenticity of a document,
Identify the author of a document,
Store documents for several years,
Prevent accidental destruction of documents.
DMS offers tools (signature, validation, archiving) to meet these constraints.
Contact us for any inquiries on our solutions and our rates.
+33 (0)1 74 70 77 37
Let us know your goals and we will configure a solution tailored to your needs.
PhD Business Solutions is the leading provider of software solutions for the management of Budgets, Commitments, Purchasing, Procure to Pay and Business Process Management.
Today, PhD Business Solutions has several hundred customers and several thousand users in France (Metropolitan, DOM / TOM) and francophone Africa (Senegal, Congo, Gabon, Cameroon, Mali, Côte d'Ivoire, Guinea ...) On all of its offers.
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