The EDM integrated into our PheB, Electronic Document Management solution offers many advantages

  

Distribute information immediately available to a set of users regardless of their location of activity

Minimize document traffic to avoid data loss

Contain in a single space a set of documents disseminated within an organization throughout the organization

Avoid the multiplication of documents to facilitate their updating

Secure storage and access to available documents

Simplify and Secure the backup of sensitive documents or essential to the organization of the company

Electronic Document Management is both an organizational and cost reduction issue

 

While EDM is naturally associated with its own operating costs (infrastructure, training), it is mainly used to reduce various costs directly associated with the existence of paper documents

 

Consumable Prices

Maintenance of printing and reproduction equipment

Treatment of documents with a short lifespan (recycling, destruction),

Archiving of documents with a long lifespan.

 

Many documents are created or modified every day in the company.

In addition to these costs, it is essential to add documents from outside the company, manage all these documents, ensure their processing, ensure that they are routed to the right people...

 

All these tasks and processes can be titanic. DMS provides a centralized interface for retrieving any document.

 

If the procedures implemented are adapted, any document created or transiting through the organization goes through DMS for storage and indexing. The critical situation where the only copy of an important document was "lost" in an employee's holiday drawer is a thing of the past.

 

Thanks to the EDM integrated in the heart of the PheB solution, a dematerialized document is stored and its current processing status is known at any time.

 

A dematerialized document can also circulate more quickly than its paper support. Transfers during the creation or validation of a document become instantaneous.

 

The improvement of traceability and the fluidity of circulation of documents allows in itself gains in productivity. Finding a specific document or gathering the documents of a file is without comune faster measure

 

Full text search can help you find a document faster

Similar or related documents may be linked by DMS

Automatic filling of certain metadata prevents indexing and archiving errors

Electronic Document Management, Regulatory issues to meet legal constraints in terms of archiving

  

Legislation and regulations impose certain archiving constraints

 

Ensure the authenticity of a document,

Identify the author of a document,

Store documents for several years,

Prevent accidental destruction of documents.

 

DMS offers tools (signature, validation, archiving) to meet these constraints.

 

By Phone

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+33 (0)1 74 70 77 37

By @mail

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info.phdbs@cymadiau.com

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